Build a Wedding Planner Website: Templates, Design & DIY Setup Guide
You probably landed here because you need to build a wedding planner website, and you have a certain “look” or “style” in mind.
Fortunately, website design has come a long way in the last few years!
Free templates, ready-made designs, and website builders allow anybody to get their business online and create a website that looks exactly how they want it.
But starting the process of building a wedding planner website with a wedding planner website template can be a shortcut to some poor website choices.
Starting with a template or pre-made design is like starting your wedding venue search based on dance floor space.
Sure – a good dance floor is crucial, but it’s not the end-all-be-all. In fact, if the venue can’t accommodate the number of guests, or doesn’t make sense for the bride’s budget, or won’t work with the chosen caterer, then the dance floor really doesn’t matter, right?
Here’s the open secret among professional web designers: web pages are made of HTML & CSS with a few scripts thrown in. This means that any website template can exist on any good web platform.
So if you find a wedding planner template on Wix that you love, you’re not actually tied to using Wix. In fact, you should only use Wix if it’s the best platform for your business needs.
With that in mind, here’s brief 6 step guide to choosing the right wedding planner website template on the right web platform so that you can build the design & functionality that your business needs.
1. Define Your Needs, Budget & Assets
Since any generic template can transform into a wedding planner template with a little editing, they are very easy to market (and easy to mislead). It’s important to take stock of what you truly need, what your budget is, and what website assets you already own before you start shopping for a template.
What functionality does your website need? Is it simply a “brochure site” – or does it need to be interactive? Do you need it to be easily edited? How should it display your prices & location (ie, PDF or HTML)? Do you need to take quote requests?
There are no right answers, but it’s important to at least think about them before reading template sales features.
Price is powerful, but it’s important to not only pay for value but to also pay for what matters. Think about when you’re planning a wedding for a couple. What do you spend money on and where do you cut back?
What is a new customer worth? How much do you want to grow? How long do you expect this website to last? How much is your time worth – and how much will getting your website right save time?
Again, there are no right answers here. The goal is to think about where to spend money and where to save before you start thinking about design/designers/etc.
Pre-made wedding planner templates can go a long way… but the site still needs to be yours. What photography do you have? Do you have a digitized logo? Do you know your fonts and exact colors? Do you have descriptions of your experience, process, pricing, etc? Do you have marketing partnerships with other local businesses or wedding brands? Do you already have established social profiles & reviews?
Keep in mind that when you’re looking at template, you’re looking at mock-ups. You’re going to be replacing all of the photography, font, colors, etc. with your own assets, so don’t get swayed!
2. Understand Terminology & Options
Website terminology can be daunting, especially with so many companies mixing, matching, & misusing jargon to sell their product. What do you really need to create a site?
Here are the 5 core things that are essential to getting your wedding planner website up and running:
A domain is your “address” on the Internet. You lease it for a certain amount of time from ICANN via accredited “domain registrars”. You can buy one now and “point” it to your website later. Many website hosting companies also resell domain names to provide convenience.
Your website is made up of computer files. And those files have to “live” somewhere. Website hosting companies rent space on specialized servers that store & serve your website files whenever someone goes to your website.
A modern website usually consists of a lot of different files. While not 100% necessary, websites usually need software (ie, a “content management system”) to manage all the files and make it easy for you / your web person to edit & maintain.
There are hundreds of thousands of website software options, but our purposes, we’ll be looking at WordPress.
WordPress powers more than 25% of the Internet. It has its critics and its evangelists. But it’s still the go-to solution for most wedding planner websites.
Why? Because WordPress is kind of like the 4-door sedan or light SUV of website software.
It’s popular because it fits most people’s needs. It’s versatile, manageable and suitable for so much. If you hear people saying that “WordPress gets hacked” or “WordPress is not fast”, that’s like someone saying that “sedans get broken into more often than semi-trucks” or “well, your Honda Accord can’t beat my Ferrari off the line.”
Sure, those criticisms are true… but not. Plus, as we’ll seem, there are ways to mitigate/eliminate WordPress’ disadvantages while keeping its advantages for building a wedding planner website (ie, ownership, marketing, integrations, etc).
As we saw in the introduction, templates are simply pre-made HTML & CSS (the computer languages that browsers use to yield a webpage). While not 100% necessary, mobile devices and different browsers make good design nearly impossible to do well from scratch. All good web designers use some sort of template/framework to start.
And there is a whole universe of pre-made wedding planner website templates that range from free templates to paid to bundled with custom design services. The thing to keep in mind when evaluating these templates is to focus on the design, layout, and content presentation — not functionality. A template is really about a certain type of appearance you can customize, while functionality is left to software. Which brings us to…
Website Plugins / Extensions
Plugins / extensions / apps are specific pieces of software that work with your website software to add functions or features to your website.
Possibly the biggest advantage of WordPress is how “extensible” it is. WordPress has a whole universe of free & premium plugins. These allow even new wedding planners to have very advanced functionality on their websites. In fact, many wedding planning software providers make WordPress plugins & compatible scripts that can drop right into a WordPress-powered site.
3. Choose & Setup Your Wedding Planner Website Platform
There are a lot of excellent website platforms. There are infinite ways to combine, mix & match the 5 different pieces you need for a modern website.
But this guide would be worthless if it did not actually help you find a template & build a website that works.
We’ve already narrowed the website software down to WordPress. Now we need to pick where your WordPress software will live & how it will work with your templates & plugins.
There are two main options here: “self-hosted” WordPress and WordPress.com.
Disclosure – I receive customer referral fees from companies mentioned on this website. All data & opinions are based on my professional experience as a paying customer or consultant to paying customers.
WordPress is free, open-source, community supported software. You can download it, install it anywhere, and use it however you like.
When you self-host WordPress, you get complete freedom but also have complete responsibility. It’s like owning your own house. You can do whatever you want… but you’re also the one to call the plumber.
That said, installing WordPress with a good business hosting company makes all the difference. A good hosting company can provide the support, security & services that can minimize the risks of maintaining your own self-hosted WordPress.
- InMotion provides excellent support services via phone, chat, email & knowledgebase.
- InMotion operates at a slightly higher price point to focus on businesses (not hobby bloggers).
- InMotion provides WordPress auto-install at checkout in addition to an (optional) free, drag & drop design tool called BoldGrid.
- InMotion can provide custom web design services to minimize the search for a random freelancer.
Upside: If you self-host your WordPress software, you can download & use basically any theme or plugin that you want. Developers & consultants are used to the setup. It is future-proof, and it saves a good bit of money compared to other options.
Downside: You are in charge of technical aspects. Sure – InMotion provides support and consultants can provide expertise, but you are ultimately in charge of everything. For anyone who doesn’t want to deal with technical issues at all – self-hosting WordPress is not ideal.
WordPress.com is a “hosted service” run by the originator of WordPress software. It’s an all-in-one service that bundles a limited version of WordPress software with hosting, software, support, and services all into one monthly plan.
If self-hosting WordPress is like owning your own home, then using WordPress.com is like leasing an apartment. You can do what you want “inside” your apartment, but the maintenance and boring bits are not your responsibility.
For businesses, I use & recommend WordPress.com for a few reasons.
- WordPress.com takes care of *all* speed, security & technical concerns while still benefitting from the advantages of WordPress software.
- WordPress.com’s Business Plan is expensive, but it is predictable. There will never be a big consultant’s fee for maintenance.
- WordPress.com provides a full directory of premium design templates with simple installation.
- WordPress.com still allows you to install vetted 3rd party plugins – which is huge for a custom wedding planner website.
Upside: If you use WordPress.com, then you get most of the upside of WordPress software without any potential technical headaches.
Downside: You have a limited version of WordPress – and will inevitably miss out on some functionality and design options.
Your Next Steps
Remember that there is no wrong choice. It all depends on your goals and needs.
4. Choose & Setup Your Wedding PlannerWebsite Template
Now that you know what you have and you know what you need, you can dive in finding the right pre-made wedding planner template for your website.
When you are shopping, keep a few things in mind.
- Remember to ignore the mock-up photography and logo designs. Often, a template will only look a certain way due to the mock-up photography, and you’re going to be replacing this with your own assets.
- Focus on the layout of a given template.
- Look beyond the homepage. Look at how the subpages and unique pages are presented.
- Remember that any template can be reproduced as a WordPress Theme or template. If you see a Squarespace, Weebly, Wix, Drupal, etc template, it is better to convert that template to WordPress than to lock into that platform simply for the design. Again, you wouldn’t choose a venue based solely on the dancefloor, right?
Self-hosted WordPress Templates
With a self-hosted WordPress install, you have a basically unlimited choice of templates. Here are a few places to look for high-quality options.
- My round-up of WordPress Theme Frameworks – basically amazing foundational templates that can produce great websites with good photos & colors.
- ThemeForest – a huge marketplace for premium themes & templates. You purchase, download and install.
- MOJO Themes – another huge marketplace for premium themes & templates. You purchase, download and install.
- TemplateMonster – another huge marketplace for premium themes & templates. You purchase, download and install.
- WordPress.org Repository – the official marketplace for WordPress themes & templates. All templates are free to download & install directly into your WordPress website.
If you used InMotion Hosting, then you’ll also have access to their BoldGrid templates that have drag & drop functionality. You can also use their design services to convert a template you love to WordPress + your brand.
With a WordPress.com Business Plan, you can not only upload template choices from sites listed above – you also get unlimited access to WordPress.com’s premium templates. These all have advanced customization options so that you can edit them.
5. Choose & Setup Your Wedding Planner Website Functionality
Many template & theme makers bundle functionality with design. That can be great, but it can also have downsides.
If your theme has too much functionality built-in, then you are locked into that template. But if you separate out design & functionality, you can easily edit both.
Either way, WordPress allows additional functionality via plugins.
WordPress works out of the box – and needs very little installed on top. In fact, generally the fewer plugins you have, the better.
If you are using a self-hosted site, then I’d recommend installing the JetPack plugin to provide security & backups (along with other fun things like sharing buttons, contact forms, etc).
I’ve also written a round-up of “must have” WordPress plugins here – that includes things like Google Analytics & Redirects.
There are also options for eCommerce like WooCommerce that work well for wedding planners.
Now – what you’ve been waiting for – wedding planning functionality.
Now before you start randomly adding things to WordPress that neither you nor your visitors need, write down what you actually need. It’s easy to get carried away by all of the great plugins out there.
Once you’ve done that, check out these excellent sources:
- WordPress.org Repository – the official source for plugins. Do a search for specific functionality. Be sure to note the number of installs, rating, and other notes of quality.
- ThemeForest – also an excellent source for premium plugins in every industry.
- Wedding Planning Software Providers – since WordPress is such a popular CMS, your favorite software providers probably have an integration. Do a Google Search!
6. Refine Your Design & Content
Now that you have your design & functionality setup, the fun begins.
The important point here is that whether your website is a brochure or informational site – or an interactive & constantly updated site – maintaining, revising and editing is never done.
It does not have to be time-consuming, but a good website is one that has regular updates and edits.
Editing Your Design
Using WordPress + a good template should make this process straightforward. InMotion’s BoldGrid tool brings drag and drop functionality to WordPress and WordPress.com’s Customizer tool allows for simple click & edit customization.
When planning & editing your site, be sure to keep the features that your customers want in mind. Even if you like a certain look or feel – that might be frustrating for visitors.
For wedding planners, your services, reviews, and pricing pages are the top priority. Remember that your visitors are most likely on mobile, so keep your content scannable and your navigation minimal.
Marketing Your Wedding Planner Website
Ahh, now for the real fun! There are no right answers here, but here’s the thing — you can’t do real, long-term brand building without a website. Social networks come and go. But a good website is something that *you* own.
If you lock onto your best customers and identify how they find you, you’ll be able to position your site for whatever comes.
I cover this topic in my guide to planning a local marketing strategy.
Walk through your budget & needs.
If self-hosted WordPress fits your needs, purchase a Business Hosting Plan with WordPress auto-install here.
If bundled WordPress services fit your needs, purchase a WordPress.com Business Plan here.